Best Times for International Meetings
2026-02-07 · 8 min read
The best international meeting times are the shared “golden hours” when working days overlap across regions.
Reliable Overlap Windows
- U.S. East + Europe: 9:00 AM to 12:00 PM ET = 2:00 PM to 5:00 PM London = 3:00 PM to 6:00 PM Berlin
- U.S. West + East Asia: 5:00 PM to 7:00 PM PT = 9:00 AM to 11:00 AM Tokyo (next day) = 8:00 AM to 10:00 AM Shanghai (next day)
- U.S. + India: 8:00 AM to 10:00 AM ET = 6:30 PM to 8:30 PM IST (narrow window)
- Europe + Asia: 8:00 AM to 10:00 AM London = 4:00 PM to 6:00 PM Singapore = 5:00 PM to 7:00 PM Tokyo
Fairness Rules for Recurring Calls
Rotate meeting times so one region does not always take the late-night slot. Record key meetings and write async summaries for teammates outside the overlap window.
Use Planning Tools Before Sending Invites
Check overlap and DST shifts before scheduling with the meeting planner, then validate local times using world clock views.